Scanning

QuickEMR has it's own interface to use with most common scanners. In order to utilize the scanning feature you must have a scanner connected to your computer. If you are running QuickEMR on a Terminal Server, the scanner must be connected to the server.

 

Scanning documents into the QuickEMR system can eliminate the need for paper charts. All paper that would normally be placed in a chart can be turned into an electronic file and attached to the cases created in the database. These files can then be accessed with a few mouse clicks. (See Cases - Attached Documents).

 

The Scan window can be accessed by clicking the "Scan Document" button while on the Attached Documents tab of a case record, or from the Tools menu (click Tools->Scanning). If accessed from the Tools menu, it is assumed that the document you are scanning is not going to be attached to any particular case record.

 

When this screen is first loaded, fields #2 and #3 will be filled in automatically. QuickEMR places scanned documents under the "Data" folder on your server or main computer to give access to them from all other network users and also so that they get backed up with the rest of the QuickEMR data files. The system also chooses a name for you that does not already exist in order to prevent the accidental overwriting of files.

1. Click the "Scan Document" button. If you have more than one imaging device attached to your computer, the screen below will appear. Select your scanner and choose OK.

 

On the next screen shown below, simply click the "Scan" button (circled in red).

While the system is gathering the image from your scanner, the window below will appear. Please allow the scan process to complete!

When finished, you will be returned to the main scan screen and see an image of the document.

Use the "Zoom" buttons to zoom in or out. Click and drag the scroll bars to bring different areas of the image into view.

 

2. This field indicates the folder that the image will be saved to. It cannot be changed!

3. This is the name of the file that the image will be saved to. The system will generate this automatically, but it can be modified if needed. You can change anything BEFORE the ".jpg".

4. If the scan window was accessed from the Attached Documents tab, the "Attachment Information" box will be seen. Please select a "Type" and "Title" for the image. These are required fields.

5. Click the "Save Image" button to finish. Repeat this process for any more documents to scan for this particular case or open another case and access the Attached Documents tab to scan for the next case.

 

Clicking the "Save Image" button will also add the image as an Attached Document automatically as shown below. Simply double-click the row in the grid to view the image. The image can be printed from within the software that is used to view images on your computer.